RS ImageManager - Full-featured Document Imaging Software

What Is Imaging? Imaging is the conversion of paper documents into digital images. These images are captured and indexed through scanning and automated data recognition processes, archived to electronic media, and viewed from a computer workstation. Ascend Software offers an end-to-end imaging solution that manages the entire life cycle of the document. Documents are captured, indexed (by OCR, ICR, bar code, RS AutoIndex, etc.), stored, distributed, and displayed by a powerful application compatible with Lawson report management, Lawson imaging, and Lawson document management and renowned for its reliability, accessibility, usability, and expandability. Images (e.g. invoices, forms, checks, etc.), and many other document or multi-media file types (e.g. PDF, JPEG, PostScript, Word, Excel, MPEG, AVI, etc.) are conveniently and securely stored and can be distributed or retrieved with unlimited indexing capability.

Imaging Process Ascend's expertise starts prior to the implementation of any imaging solution. We help guide you through the best imaging approach to yield an efficient, productive, and convenient solution. It is important to determine how documents will be retrieved and searched to define the proper indices to ensure fast and accurate retrieval. Easily meet your centralized and/or decentralized scanning requirements (including Internet/Intranet) and determine which scanning methods will be most efficient (e.g. batch, single-sheet, etc.) with our document imaging software. The document recognition process includes advanced features to ensure a high quality scan (e.g. deskewing, deshading, despeckling and streak removal). Quality control features are optionally available for those documents that require accuracy 100% of the time. Selecting the appropriate hardware is critical to balancing potential future growth with current need. One must consider duty cycles, large to small document size, volume, duplex, speed and connectivity. This approach sets the stage for a more effective and more intuitive imaging solution after implementation leading to greater efficiency. For day-to-day document imaging, files are scanned, indexed and stored for future retrieval. RS ImageManager's advanced image processing and unlimited indexing capabilities includes full support for OCR, ICR, OMR as well as one- and two-dimensional bar code recognition. Optional conversion to PDF provides full text search capabilities on scanned and previously indexed documents as well. All features of RS ImageManager are fully compatible with Kofax.

Document Storage and Management The RS ImageManager document imaging solution integrates into the ReportSafe framework which makes invoice imaging quick and secure to manage. ReportSafe is a more robust back-end storage solution than is available with systems restricted to just images. ReportSafe is a document management solution that offers superior storage, report distribution, retrieval, and viewing options. You can save images, reports, and documents on a hard drive, then after a designated time period, automatically migrate them to a CD, DVD, or magnetic optical media. Both the migration and retrieval process can be automated to reduce support time. The flexible rule based system allows you to identify a single document or a group of documents and uniquely or generally define: security, user groups, public or private folders, retention periods, centralize/decentralize storage locations, and multiple storage mediums. Our solution maintains an audit log for each document that records an entry every time a document is viewed, E-Mailed, forwarded, printed, or re-assigned (each action may also be restricted through security).

Document Retrieval and Viewing The ReportSafe system includes an elaborate web-based retrieval and viewing facility that intuitively guides users to organize and retrieve their information. The documents can be organized in private or public folders, E-Mailed, printed, Faxed, and routed for approval, among other actions. Send a link to a co-worker of the exact page with a message explaining what needs to be reviewed or approved. A user can create an unlimited number of Views to present the documents (related and unrelated) in a meaningful manner. ReportSafe's viewing ability to organize and search for documents surpasses other systems. Have the ability to search across documents on an unlimited number of fields. To further reduce research time, the Folder structure allows you to save searches, so documents are only a click away. Ascend Software incorporates many performance features that our customers appreciate. As a user creates Folders to organize documents and define related search criteria, other systems will duplicate the documents, which demands significantly larger space requirements, and makes migration to secondary storage or purging of expired documents unmanageable. Regardless of the number of folders the document is associated with, ReportSafe stores a single copy of the document. See RS QuickDraw™ and RS AutoIndex™ for value-added imaging products.

Hands-Free Document Retrieval from Your Current Application RS QuickDraw™ gives you instant access to any electronically stored report and document, with a touch of a key or through voice activation, without leaving your current application. Whether you use your favorite GUI application or are logged onto a mainframe CICS application, by a voice command or with a touch of a key, RS QuickDraw can find and display related images based on information from your existing application screen. RS QuickDraw retrieves electronic documents that are associated with the screen fields currently in view. Imagine you're in the AP system with an invoice number displayed on the screen, you press the RS QuickDraw hotkey and the scanned image of the invoice appears. In addition to displaying the invoice, you have the ability to make annotations on the document. Attach a WebNote ™ indicating that information is required from this vendor, then electronically route this document to a co-worker. RS QuickDraw makes this seamless integration happen without programming and without product dependent API's.

Keyless Document Indexing RS AutoIndex is an innovative approach to automate the manual process of indexing imaged documents. Ascend Software developed this unique automated document indexing process. Imaging solutions for known document layouts are great, but what do you do when you have to scan dissimilar documents like AP invoices? Scanning thousands of documents is a time consuming task, and to properly index each document for future recall and research is a problem faced every day. RS AutoIndex is the tool that lets you avoid all the rekeying of index information and automates the document indexing process. You will save an extraordinary amount of time while increasing accuracy. Get 100% consistency, 100% reliability, in 1% of the time.