Ascend’s ECM server maintains system and environment configurations and controls report and document archival and distribution. Output is seamlessly and indiscriminately accepted from heterogeneous systems (including UNIX®, iSeries®, Windows, and mainframes) as if directed to a printer, creating a centralized and highly secure and accessible repository. An Audit Log is maintained with each report or document, recording the processing and access of the data during management of it. The solution securely manages user access. Each user will be presented only with reports/documents the recipient is authorized to view.
A Group ID identifies an association of Users. Ascend’s ECM includes group association processing. When documents are directed to a group, all users in the group may access them. For example, each member of a certain region may have access to the documents directed to that region. Additionally, if a user moves from one region to another, this robust ECM solution can accommodate that change with a single click.
Rules identify incoming reports and describe their archival and distribution. A robust and sophisticated Rules-processing facility streamlines implementation and operation. A single Rule can identify a group of reports/documents and prepare them for the specific distribution and archival processes desired by the organization. A Rule establishes archival retention periods, authorized recipients, bursting, distribution and viewing methods.
Ascend’s ECM distributes reports using Web browsers, E-mail, FAX, and printers (anywhere on the Windows® network and local to a recipient’s workstation).
Bursting is the process of separating large reports or documents into smaller, more manageable sections, and sending only the desired section to their recipients. This allows each section to be delivered and archived separately. Each section can have its own short-term or long-term storage retention period.